March 31, 2009

Regular Session

Bonifay, Florida

 

 

The Holmes County Board of Commissioners met in a Regular Session on the above date with the following members present: Commissioner Kenneth Williams, Commissioner Jim King, Commissioner Phillip Music, Commissioner Monty Merchant, Chairman of the Board. Commissioner Monk joined the meeting via teleconference.

 

Mr. Greg Wood, County Administrator, was present.

                                    Mr. Brandon Young, County Attorney, was present.

                                    Angie Jonas, Deputy Clerk, was present and kept the minutes.

Chairman Merchant opened the meeting with the prayer and pledge.

 

            The Board discussed the March 17, 2009 Special Session Minutes consent item. Chairman Merchant stated that there was some concern over whether the beauty pageant section should be approved. Commissioner Williams stated that the minutes gave the actual account of events. The Board agreed to revisit the pageant topic at an upcoming meeting. Commissioner King made a motion to approve the following consent items:

 

                                    March 9, 2009 Special Session Minutes

                                    March 10, 2009 Regular Session Minutes

                                    March 17, 2009 Special Session Minutes

                                    Health Department Termite Policy Renewal

                                    Travel Request for Joey Marsh, Veterans Services Officer

                                    SHIP Satisfaction of Mortgage for Melvina Hinson

                                    Budget Amendment #1

                                    Resolution 09-03-Notice of Intent for Property & Casualty Insurance

Commissioner Williams seconded the motion. The motion passed unanimously.

 

            The Board discussed the county use asphalt bids. Previously, the Board had voted to postpone the bid award so that Administrator Wood could examine the bids and bring his recommendation to the Board. Chairman Merchant stated that C.W. Roberts had been approved as the low bidder. No action was taken on this item.

 

            The Board discussed the parking lot striping and sealing bids. Administrator Wood explained that there were some questions regarding warranty and material specifications for the bids that had been submitted. Attorney Young advised that the Board had the option of rejecting all of the bids and re-bidding the projects. Commissioner Music made a motion to reject all of the bids. Commissioner Williams seconded the motion. The motion passed unanimously.

 

            The Board discussed the catastrophic medical coverage bids for the inmates. The following bids were submitted:

Coverage

Hunt

CRS

Limit of coverage per inmate

$250,000.00

$250,000.00

Specific deductible per inmate

$10,000.00

$10,000.00

Reimbursement factor

100% after deductible

100%

Aggregate limit of liability per policy

None

None

Current inmate population

85

85

Rate per inmate, per day

N/A

$0.76

Rate per inmate, per month

$24.35

Rates are daily

Minimum premium

90% of estimated annual premium

$17,684.00

Other:

 

 

Total Estimated Annual Premium:

$24,837.00

$23,256.00

 

Commissioner Williams made a motion to award the bid to the low bidder. Commissioner Music seconded the motion. Mrs. Alice Vickers, Finance Supervisor, asked for clarification of who would be paying for this coverage and advised that the Board had no funds budgeted for this. Attorney Young advised that it was unclear whether the Sheriff’s Department or the Board would be paying for this expense; and that the representatives of the Sheriff’s Department had previously stated that their office would not be paying for this expense. Commissioner Williams rescinded his motion. Commissioner Music rescinded his second. Commissioner King made a motion to table this item. Commissioner Music seconded the motion. The motion passed unanimously.

 

            Administrator Wood stated that due to the severe weather conditions, the contractor’s licensing review board agenda item would be postponed for discussion at a later date.

 

            Chairman Merchant stated that a local state of emergency had been declared, but that the State had not signed a disaster declaration yet. He advised that fifty-two County roads were closed and that several bridges were out.

           

            Commissioner Music stated that he had received a request for dirt to be hauled to a private road off of Hilltop Road which had sustained storm damage. He explained that three households were unable to travel from their residences because of the damages. He clarified that the owner would purchase and install the culvert, but approximately two loads of dirt would be needed for the repair. Commissioner Music made a motion to provide two loads of dirt for the repair. Commissioner Williams seconded the motion. The motion passed unanimously. 

           

            Chairman Merchant stated that Mr. John Little had asked that the Board review a letter and resolution for discussion at the next meeting.

 

            The Board discussed the County procurement policy. Discussion included adopting guidelines to be used when granting “local preference” during the bid process. Attorney Young advised that he had reviewed the policy of Walton County and that it was a good example. No action was taken on this item.

 

            Chairman Merchant thanked all of the staff and volunteers that have assisted during the severe weather.

 

Commissioner Williams made a motion to adjourn the meeting. Commissioner Music seconded the motion. The motion passed unanimously.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

__________________________________                ______________________________

Clerk                                                                            Chairman