March 20, 2009

Special Session

Bonifay, Florida

The Holmes County Board of Commissioners met in Special Session on the above date with the following members present: Commissioner Kenneth Williams, Commissioner Ron Monk, Commissioner Jim King, Commissioner Phillip Music and Commissioner Monty Merchant, Chairman of the Board.

Mr. Brandon Young, County Attorney, was present.

Angie Jonas, Deputy Clerk, was present and kept the minutes.

Chairman Merchant opened the meeting with the prayer and pledge.

The Board held a meeting to discuss the quotes for the Health Department air conditioning repair. Previously, the Board had awarded the work based on the low quote to Pat’s Electric, pending review. Chairman Merchant stated that there was some concern that the quotes were not for the same size unit. Wayne Cartwright, of Wayne’s Heating and Cooling advised that the present unit has a tag that states it is a three phase four ton unit. The Board discussed that Wayne’s Heating and Cooling and P and P Heating and Cooling Specialists had both quoted a four ton unit, while Pat’s Electric had quoted a 3.5 ton unit. Discussion also included that the Administrator would prepare written specifications for any future unit replacements at the Health Department to eliminate this problem and that the quotes would be turned into the Board. Information was given by each of the following regarding this issue:

Ms. Holly Segers Health Department Administrator

Ms. Jamie Carmichael Health Department Business Manager

Mr. Junior French Health Department Maintenance person

Mr. Wayne Cartwright Wayne’s Heating and Air Conditioning

Mr. Pat Patterson Pat’s Electric

Commissioner King made a motion to award the quote to Wayne’s Heating and Cooling for a four ton unit and to rescind the previous action awarding it to Pat’s Electric, since he quoted a 3.5 ton unit. Commissioner Music seconded the motion. The motion passed unanimously.

Mr. John Little asked what the procedure would be for a proposed resolution to be reviewed by the Board. Commissioner Merchant stated that a copy of the proposed resolution could be left with Administrator Wood for distribution into the Commissioners’ mailboxes for their review.

Chairman Merchant updated the Board regarding hauling for the milling. He stated that since the topsoil hauling was taking place next week, perhaps the milling hauling should be scheduled in the upcoming weeks. The Board agreed by consensus.

Since there was no further business, the meeting was adjourned.

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Clerk Chairman