Special Session
The Holmes County Board of Commissioners met in a Special Session on the above date with the following members present: Commissioner Kenneth Williams, Commissioner Ron Monk, Commissioner Jim King, Commissioner Phillip Music and Commissioner Monty Merchant, Chairman of the Board.
Angie Jonas, Deputy Clerk, was present and kept the minutes.
Chairman Merchant opened the meeting with the prayer and pledge.
Pursuant
to Public Notice, the Board held a meeting to discuss the contract with
Mrs. Alice Vickers, Finance Supervisor
Mr. Brandon Young, Attorney
Commissioner King made a motion to enter into the contract. Commissioner Music seconded the motion. The motion passed unanimously.
(Contract)
The Board discussed the contract with Doctor Mohammed Yunus in the amount of $75,000.00 annually for inmate physician services. Also speaking regarding this topic was the following:
Mrs. Alice Vickers, Finance Supervisor
Commissioner King made a motion to approve the contract. Commissioner Music seconded the motion. The motion passed unanimously.
(Contract)
The Board discussed the Inmate Catastrophic Healthcare Coverage agenda item. The company offering service was Correction Risk Services Incorporated. Also speaking regarding this topic were the following:
Mrs. Alice Vickers, Finance Supervisor
Mr. Brandon Young, Attorney
Commissioner Williams made a motion to approve the Catastrophic Healthcare Coverage through Correctional Risk Services, Incorporated. Commissioner Music seconded the motion. The motion passed unanimously.
(Estimate Annual Premium Exhibit)
The Board discussed the Memo of Understanding for chest X-rays with the Health Department and Jail. Also speaking regarding this topic was the following:
Mrs. Alice Vickers, Finance Supervisor
Commissioner Williams made a motion to approve the Memo of Understanding. Commissioner Music seconded the motion. The motion passed unanimously.
(Memo of Understanding)
The Board discussed the pavement marking
bids that were submitted for stimulus projects that had been opened in a prior
meeting and had been under engineer review. The following bids summary was
provided and it was noted that
Guettler and Guettler $510,867.33
Oglesby Construction $290,600.00
Mr. Darryl Burnett, of Metric Engineering explained that it appeared that Oglesby Construction had failed to include amounts for asphalt patching and movement of traffic (MOT) in their bid, which was the cause for their bid to appear to be significantly lower than that of Guettler and Guettler. He advised that Oglesby Construction had submitted an email bid withdrawal request. Also speaking regarding this topic were the following:
Mr. Brandon Young, Attorney
Mr. Melvin Rhodes, of Metric Engineering
Commissioner King made a motion to allow withdrawal of the bid in the amount of $290,600.00 as submitted by Oglesby Construction. Commissioner Music seconded the motion. The motion passed unanimously. The Board also discussed ways to expend any remaining funding and negotiations with the remaining bidder. Commissioner Williams made a motion to ban Oglesby Construction from doing business with the Board for a period of five years. Commissioner King seconded the motion. The motion passed; with Commissioners Monk and Music voting no, and all others voting yes. Commissioner Williams made a motion to award the bid to Guettler and Guettler, Incorporated. Commissioner Music seconded the motion. The motion passed unanimously.
(Email of withdrawal, Summary)
The Board discussed the culvert bids that had been opened in a prior meeting. The following companies submitted bids: Gulf Atlantic Culvert Company, Panhandle Salvage, and HD Supply Waterworks. Commissioner Williams made a motion to award the bid to HD Supply for Polyethylene Pipe. Commissioner Music seconded the motion. The motion passed unanimously.
(Bid Summary)
The Board discussed the geotextile bids that had been opened at a prior meeting. The following vendors submitted bids: Jerkins, Incorporated and R.H. Moore and Associates. Commissioner King made a motion to award the bid to Jerkins. Commissioner Music seconded the motion. The motion passed unanimously.
(Bid Summary)
The Board discussed the grader agenda item which included two proposals from Deanco Auction Company. Commissioner Monk made a motion for the grader to be sold at the upcoming November auction and to choose the “guaranteed price option” which included a guaranteed price of $55,000.00 and seven percent commission for any bid over $55,000.00. Commissioner Williams seconded the motion. The motion passed unanimously.
(Auction Company Proposal Explanation)
The Board discussed the agreement for Construction, Engineering and Inspection (CEI) Services for the pavement marking projects. Speaking regarding this topic was the following:
Mr. Brandon Young, Attorney
Commissioner King made a motion to approve the contract. Commissioner Music seconded the motion. The motion passed unanimously.
(Contract)
The Board discussed the landfill survey agenda item. The following quotes were collected:
Voelker Surveying $1,500.00
Southeastern Surveying and Mapping 1,800.00
Bannerman Surveyors 2,100.00
Snelgrove Surveying and Mapping 2,380.00
Latitude Surveying and Mapping 2,800.00
Nobles Consulting Group 5,760.00
Commissioner King made a motion to award the low quote of Voelker Surveying. Commissioner Music seconded the motion. The motion passed unanimously.
(Summary)
Ms. Ann Payne, of the Recycling Department, asked the Board who the contact would be for the Landfill related business. Chairman Merchant advised that questions regarding the site could be directed to the landfill engineer.
Ms. Ann Payne discussed the proposed agreement to be used by the Recycling Department when picking up cardboard for area vendors. Speaking regarding this topic was the following:
Mr. Brandon Young, Attorney
Commissioner King made a motion to approve the Recycling Contract. Commissioner Music seconded the motion. The motion passed; with Chairman Merchant voting no, and all others voting yes.
(Contract)
Mr. Dick Walton, citizen, spoke regarding area park conditions. The Board discussed this topic. Also speaking regarding this topic was the following:
Mr. Brandon Young, Attorney.
No action was taken on this item.
Mr. Dick Walton, thanked Mr. Brandon Young, Attorney, for his assistance with his claim to the County insurance provider.
The Board discussed acceptable usage for the Extension Service Nissan Truck. Mr. Shep Eubanks, Extension Service Director, asked if it would be permissible for him to allow farmers to ride in the vehicle with him while he conducts site visits and also if he could drive the vehicle home in the evenings. The Board agreed by consensus.
Mr. Shep Eubanks updated the Board regarding the applications that had been received to fill the 4-H Agent position. He stated that he expected interviews to begin in December.
The Board discussed the scale permit at the Farmers Market. Mr. Shep Eubanks stated that the fee was currently $400.00 and asked if the Board would like for him to pay it from his Farmers Market Maintenance Fund. The Board also discussed whether to charge a small fee for the use of the scales to offset the cost of the incurred fees. Commissioner Williams made a motion for Mr. Eubanks to pay the scale permit fee from the Maintenance Fund. Commissioner Music seconded the motion. The motion passed unanimously.
Mr. Shep Eubanks discussed Cogon grass and a related training program. Commissioner King stated that he would like for Mr. Willie Sewell, Road Foreman to attend the upcoming training. No action was taken on this item.
Commissioner Monk updated the Board regarding the State Housing Initiative Program (SHIP). He discussed various options for workload distribution. No action was taken on this item.
The Board discussed the leave
request of Mr. Williams, Building Inspector, for September 30th –
Commissioner Music commented on the new awnings that had been installed on the Board building.
Chairman Merchant stated that Mr. Jeremy Benton had been temporarily filling in as a Grader Operator in District Two and that his prior Heavy Equipment Operator position had been eliminated. He asked what the posting procedure should be for filling the permanent Grader Operator position. Attorney Young advised that the position should be posted “per procedure”. The Board agreed by consensus to post the position.
Chairman Merchant stated that the
salvage timber from
The Board discussed going out for bids for the DOT approved crushed stone and #3 rip rap for Federal Emergency Management Agency (FEMA) storm related projects. Commissioner King made a motion to go out for bids for the materials. Commissioner Music seconded the motion. The motion passed unanimously.
(Bid Notice for Stone)
Attorney Young reminded everyone about the upcoming Executive Session immediately following this meeting.
Attorney Young updated the Board regarding the Joe French Road Dirt Pit purchase. He advised that the transaction should be closing next week. He also discussed the contract amendment which included the additional acreage that was recently surveyed. Commissioner King made a motion for the Chairman to sign the contract amendment. Commissioner Music seconded the motion. The motion passed unanimously.
(Amendment)
Since there was no further business, the meeting was adjourned.
______________________________ ______________________________
Clerk Chairman