Regular Session
The Holmes County Board of Commissioners met in a Regular Session on the above date with the following members present: Commissioner Kenneth Williams, Commissioner Monty Merchant, Commissioner Jim King, Commissioner Phillip Music, and Commissioner Raymon Thomas, Chairman of the Board.
Mr. Greg Wood,
Angie Jonas, Deputy Clerk, was present and kept the minutes.
Chairman Thomas opened the meeting with the prayer and pledge.
Ms. Michele McDaniel, Planner, stated that in order to assist with the appraisal services for the Mezzaluna Springs project, the Notice of Intent was formally being submitted into record. She also stated that this is not a step that is ordinarily necessary, but that it is being filed as a courtesy in this situation. Administrator Wood stated that the reason for the Notice of Intent is to motivate the appraisers for the Mezzaluna Springs project.
(Notice of intent)
Commissioner Music made a motion to approve the following consent items:
SCOP Agreement for Son
in
PSAP Backup System for 911
EMPG Supplemental Grant Award for the EOC
Commissioner King asked whether funds are available for the purchase of the 911 backup equipment. Administrator Wood stated that the grant funds had been received from a previously approved grant. Mr. Clint Erickson, 911 Coordinator, also confirmed that funds are available for the purchase. Commissioner Williams seconded the motion. The motion passed unanimously.
The Board opened the sealed bids for the 911 recorder system. The following bids were submitted:
Company Location Total Bid
Hybrid
Electronics
Millner
Replay
Systems Ft
Mr. Clint Erickson,
911 Director, stated that Replay Systems is the company that the County uses to
maintain the main system and that their service has been satisfactory for the
last three years. He recommended awarding the bid to Replay Systems. Mr. Edward
Speed, of Hybrid Electronics, spoke regarding his bid and stated that his
company was unaware that the County is not in need of the third and fourth year
maintenance agreement and suggested that the other bids submitted may not meet
the specifications of the bid. He stated that the bid of his company was a “good
bid”. Administrator Wood stated that although it may be a good bid, the County
did not have enough funding to entertain the bid. Commissioner Merchant asked
whether further purchases will be required to prepare for the system. Mr.
Erickson stated that this equipment is for the
(Bids)
The Board discussed the Library Grant application to the Library Foundation of Eugene, Oregon for the purchase of children’s books. Chairman Thomas stated that the amount of the matching funds is $350.00, which will be provided by the Friends of the Library. He also stated that the grant award amount varied, and may be as much as $1,050.00. Commissioner Williams made a motion to approve the grant application to the Library Foundation of Eugene, Oregon. Commissioner Music seconded the motion. The motion passed unanimously.
(Application)
The Board discussed the request from Hubert Hendrix, Shop Foreman, for a tire balancing machine. He submitted the following quote:
Myers Tire Supply $7,500.00
Commissioner Williams stated that since the cost of this purchase is over the $5,000.00 limit, the item should go out for bid. Commissioner Williams agreed to provide the specifications needed for the bid request. Commissioner Williams made a motion to go out for sealed bids for the tire balancer. Commissioner Music seconded the motion. The motion passed unanimously.
(Request)
The Board discussed the Value Adjustment Board (VAB) appointments. Chairman Thomas stated that the VAB rules had changed. He explained that two Board of Commission members and one citizen must be appointed to the VAB. Commissioner King made a motion to appoint Commissioners Kenneth Williams and Monty Merchant to the VAB. Commissioner Music seconded the motion. The motion passed unanimously. Chairman Thomas stated that Mr. Earl Pitts would like to serve as the citizen member of the VAB. Commissioner Music made a motion to appoint Mr. Earl Pitts to the VAB. Commissioner Merchant seconded the motion. The motion passed unanimously. Chairman Thomas stated that the VAB will need to select an attorney, which will be three-fifths funded by the County and two-fifths funded by the School Board. Administrator Wood stated that he will inquire whether any of the local attorneys would be interested in this position and submit a list of interested parties to the Board of Commissioners.
Administrator Wood stated that written State approval for the Emergency Operations Center (EOC) addition is pending. He asked the Board to consider authorizing the Chairman to sign the change order for this project pending State Approval, so that a special meeting would not be necessary for separate approval. Commissioner King asked whether the addition would cost more than the funds that are available. Administrator Wood stated that the addition should not; however, funding would be reviewed before proceeding. Commissioner Williams made a motion for the Chairman to sign the change order agreement when it is received from the State if grant funds are available for the additional costs. Commissioner Music seconded the motion. The motion passed, with Commissioners Merchant and King voting no, and all others voting yes.
Administrator Wood commended County staff for their work during the tropical storm over the weekend.
The Board discussed the Five Year Work Program suggestion list. Chairman Thomas asked the Board if they had any additional changes regarding the list. Commissioner King made a motion to approve this list to be submitted to the West Florida Regional Planning Council for the Rural Work Program list. Commissioner Music seconded the motion. The motion passed unanimously.
(List)
Commissioner Williams asked whether Anderson Columbia had given an estimate for the road striping projects that had been discussed in a previous session. Administrator Wood stated that Anderson Columbia had not yet returned with a price for the jobs. Commissioner Williams asked that the vendor for the road striping be contacted directly for a price. The following roads were suggested by the Board for striping:
CR179 from the
CR173 to the
CR179A in Westville to Hwy 81
Commissioner Music asked whether
additional quotes had been submitted for the pump at
Commissioner Music stated that the
wooden restroom door at
Chairman Thomas stated that the Park Ordinance may need to be revisited as it may be repetitive from a previous ordinance. Administrator Wood stated that he had repealed the earlier ordinance with his most recently adopted one. No action was taken on this item.
Mr. Dick Bashdt, citizen, stated that several area stop signs are in need of replacement since the reflective tape is missing. Commissioner King stated that several signs will be replaced soon. Administrator Wood stated that this problem will be addressed.
Mr.
Bashdt asked whether
Mr. Ewan Moore spoke regarding the radio tower north of town and also regarding HAM radio operations.
Commissioner King made a motion to adjourn the meeting. Commissioner Music seconded the motion. The motion passed unanimously.
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Clerk Chairman